Job Description: Project Coordinator/Assistant Project Manager (Construction Industry)

Position Overview: We are seeking a motivated and organized Project Coordinator/Assistant Project Manager to join our dynamic construction team. This role is critical to the successful execution of our projects, providing essential support to our project managers and site teams. The ideal candidate will possess a blend of administrative expertise, construction industry knowledge, and strong computer skills. This position involves a 70/30 split between office work and on-site duties, ensuring smooth project operations from start to finish.

Key Responsibilities:

• Administrative Support: Assist the project management team with daily administrative tasks, including document control, scheduling, and communication with subcontractors, suppliers, and clients.
• Project Documentation: Maintain accurate and up-to-date project files, including contracts, change orders, submittals, RFIs, and project schedules. Ensure timely distribution of project documentation to all stakeholders.
• Scheduling and Coordination: Support the creation and maintenance of project schedules. Coordinate meetings, inspections, and deliveries to ensure project timelines are met.
• On-Site Support: Visit construction sites regularly to monitor progress, assist with quality control, and report any issues or delays to the project manager. Collaborate with the site superintendent to ensure safety and compliance standards are maintained.
• Communication: Act as a liaison between the office and field teams, ensuring clear and consistent communication. Facilitate problem-solving and conflict resolution as needed.
• Budget Tracking: Assist in monitoring project budgets, processing invoices, and managing purchase orders. Ensure all expenses align with the project’s financial plan.
• Technology Utilization: Use project management software, spreadsheets, and other digital tools to track project progress, generate reports, and maintain organized records.

Qualifications:

• Experience: 2+ years of experience in the construction industry, preferably in a project coordination or assistant project management role.
• Education: Bachelor’s degree in Construction Management, Engineering, Business Administration, or a related field is preferred but not required.
• Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and construction management software (e.g., Procore, Buildertrend, or similar). Excellent organizational and multitasking abilities.
• Construction Knowledge: Understanding of construction processes, terminology, and best practices. Familiarity with blueprints and construction drawings is an asset.
• Communication: Strong verbal and written communication skills, with the ability to interact effectively with diverse teams and stakeholders.
• Physical Requirements: Ability to walk and navigate construction sites, including climbing ladders and stairs, and standing for extended periods.

Work Environment:

• Office: 70% of the time will be spent in an office setting, performing administrative tasks and coordinating project activities.
• On-Site: 30% of the time will be spent walking the construction site, assisting with project oversight, quality control, and ensuring safety protocols are followed.