The Sales Support Coordinator plays a critical role in supporting the sales and business development teams by managing day-to-day administrative functions, coordinating client outreach, and ensuring the efficient execution of sales initiatives. This role acts as a central hub between internal teams and external stakeholders, helping drive growth through strong organization, responsive communication, and timely support of pre-sales and relationship-building efforts.

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Key Responsibilities:

• Provide daily administrative support to sales and business development personnel, including scheduling meetings, managing calendars, and preparing sales presentations

• Track and manage inbound leads, RFPs, and project opportunities using CRM software (e.g., Salesforce, HubSpot)

• Assist with the creation, formatting, and submission of proposals, bid packages, and marketing collateral

• Maintain and update CRM databases, ensuring accuracy in records related to prospects, clients, and sales pipelines

• Facilitate follow-up communications with prospects, clients, and partners to support ongoing engagement

• Assist in the planning and execution of sales events, client meetings, and networking functions

• Collaborate with marketing, estimating, and project management teams to support pre-sales coordination and deliverables

• Conduct research on potential clients, target markets, competitors, and industry trends to inform sales strategy

• Maintain confidentiality and exhibit professionalism when handling client and company-sensitive information

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Qualifications:

• Associate’s or Bachelor’s degree in Business Administration, Marketing, Communications, or a related field

• 2+ years of experience in sales support, administrative coordination, or a business development environment

• Proficient in Microsoft Office Suite and CRM platforms 

• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment

• Excellent written and verbal communication skills

• Highly organized, proactive, and collaborative team player